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There are 3 kinds of accounting systems as I see them.
1>  Batch system (like Cougar) which is date sensitive and the data is accurate when all the batches are posted.
2>  A transaction based system that requires the modules to be closed each month (like Peachtree).  Then the G/L is never current.
3>  A transaction system (like Quickbooks) where the all the modules are posted immediately when the OK is hit.
Comments on each
1>  The batch system gives the user a review process for errors before posting either by the input person or by a supervisor.  The downside is the posting process and the paper it generates.
2>  The transaction system with monthly closings, the G/L is never up to date and puts additional burdens to run the monthly reports & getting everyone off the system to to that closing.
3>  The Quickbooks type systems don't allow for the review process.
With Quickbooks, specifically, it lets the user void transactions from years ago ignoring that sales tax and income tax returns have been filed.    Quickbooks also slows down significantly as the files become large.  In extremely large files, they can no longer be re-organized or repaired.


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Cougar Mountain SW

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Accounts Payable Module
Accounts Receivable Module
Bank Reconciliation Module
eMailing from Cougar
Excel integration

General Ledger  Module
Inventory incl. MRP      
Job Costing Module
Order Entry Module              
Payroll Module                   
Purchase Order Module            
Point of Sale Module   
Backing Up Tools
Credit Card SW
          & Merchant Accts
Credit & Collection Tools
Contact Mgt (CRM)
Data Exchg (import/export)
eCommerce Interface
           or Shopping Cart

Bar Coding Options
Fixed Assets
Fund Accounting
Forms for Cougar              
Faxing out of Cougar
Graphing for Cougar
Human Resource Tools Hardware-Computers, etc.
Internal Control Tools
Kit (Office Templates)
Lookups Enhancement
Lists (Business Lists)
Management Tools
Networking Issues
Speeding Things UP
Reporting Enhanced & Custom     
Security Tools
Shipping Tools                  
Sales Management Tools        
System Tools                    
Training Options                
Troubleshooting Tools      
Tax Tools (income & Sales Tax)
Wireless Tools









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Copyright 2008 GPS Financial Services. All rights reserved.
Revised: 08/21/08

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